The “separate” VeriFactu module01
Programs that charge the usual licence and on top a surcharge for obeying the law. VeriFactu is not an extra feature: it is how the program has to work.
What VeriFactu costs,
line by line.
VeriFactu, Spain's invoicing-software regulation, carries no fee. The real cost comes from six items, and four of them are €0. Here they all are, with the figure, who charges it and a total at the foot that hides nothing.
See the cost ledger ↓| AEAT fee | €0 |
|---|---|
| Software in Cofactu | €0–39/month |
| Self-employed certificate | €0 |
| Hardware | €0 |
Six items.
Four at zero.
An honest implementation budget has to say who charges each line. When the answer is “nobody”, the line is worth zero.
| Item | Detail | Who charges it | Figure |
|---|---|---|---|
| 01 · AEAT fee or licence | Royal Decree 1007/2023 requires compliant software. It creates no fee, and you do not register or pay anything to the tax authority to comply. | Nobody | €0 |
| 02 · Compliant invoicing software | In Cofactu, VeriFactu is included in every plan: Free €0 with unlimited invoices, Pyme €39/month. Other programs charge the VeriFactu module separately or scale the price by number of invoices. | The software provider | €0–39/month |
| 03 · Digital certificate | Needed to send the records to the AEAT. The individual certificate (self-employed) is free. The legal-entity representative certificate costs €14 + VAT under the FNMT tariff and lasts two years. | FNMT (or another authority) | €0 or €14 + VAT |
| 04 · Accounting firm or adviser | VeriFactu does not change the accounting or the tax returns: most accounting firms charge nothing extra if they already keep your books. Cofactu prepares the quarterly package for them free, without them having to create an account. | Your accounting firm, if you have one | As per their rates |
| 05 · Migration and learning | Importing customers, products and invoices from Excel or another program and issuing the first invoice. It is the item nobody puts in the budget and the only one that depends on you. | Your time | 1–3 hours |
| 06 · Hardware, printers, modules | The QR code is printed on the invoice PDF and submission goes over the internet. No device or installation on your computer is needed. | Nobody | €0 |
| Σ · Total implementation cost | Not counting your time or the accounting firm, which you already pay today. | Honest minimum: self-employed on the Free plan | €0 |
What you would pay in a year, with names and surnames.
Prices published on /precios, VAT not included. All three include full VeriFactu: chained record, QR code and submission to the AEAT.
/precios →| Plan | Total | Profile | What it includes |
|---|---|---|---|
| Cofactu Free01 | €0/year | Self-employed person invoicing alone | What's includedSoftware: €0, unlimited invoices · FNMT individual certificate: €0 · Modelo 303/130 tax returns: calculated by your accounting firm or the SME plan |
| Cofactu Pyme02 | €390/year | Self-employed with bank reconciliation and tax returns | What's includedSoftware: €39/month or €390/year · FNMT individual certificate: €0 · Bank reconciliation, all tax returns with their annual ones and up to 3 users |
| Cofactu Pyme + POS03 | €58/month + €17 | SME with a shop and a team | What's includedSoftware: Pyme €39/month + POS add-on €19/month per location · Representative certificate: €14 + VAT every 2 years · Full accounting, all tax returns, 3 users (+€9 per extra user) |
Four ways to overpay
for obeying the law.
The ladder by number of invoices02
Plans whose price jumps at 50, 100 or 250 invoices a year. With growing volume the price shoots up just as the business is doing well.
Set-up, onboarding and lock-in03
Installation fees, compulsory training or annual contracts. A compliant SaaS switches on when you sign up and you leave whenever you want.
“Approved” software04
There is no official AEAT approval: the producer files a statement of conformity (declaración responsable). Paying more for a seal that does not exist is the costliest trap of all.
The cost of not implementing it: up to €50,000 per financial year (art. 201 bis LGT).
See the VeriFactu penalties →What people ask
before they decide.
How much does it cost to implement VeriFactu in Spain?
Between €0 and about €40 a month, depending on the software you choose. The AEAT (Spanish Tax Agency) charges nothing, the individual digital certificate is free and no hardware is needed. With Cofactu's free plan a self-employed person complies for €0 with unlimited invoices; the paid plan (Pyme, €39/month) adds contacts, banking, tax returns, accounting and a team, not compliance.
Do I have to pay the tax authority anything for VeriFactu?
No. VeriFactu is not a fee or a licence: Royal Decree 1007/2023 sets how invoicing software must work, and sending records to the AEAT is free. The only possible cost is the program you use.
How much does VeriFactu software cost?
There is no single “VeriFactu program”: any compliant invoicing software will do. Prices run from €0 (the AEAT app or Cofactu's free plan) to €30-100 a month in traditional suites, which also tend to charge the VeriFactu module separately.
How much does the digital certificate for VeriFactu cost?
The FNMT individual certificate is free and works for the self-employed. The legal-entity representative certificate (for companies) costs €14 + VAT under the FNMT tariff and lasts two years. The electronic ID card and certificates from other recognised authorities also work.
How much does an accounting firm charge for VeriFactu?
It depends on the firm, but VeriFactu adds no accounting work: the tax returns and the bookkeeping are the same. If they already keep your books, they usually charge nothing extra. Cofactu generates the quarterly package for your adviser at no cost, and they do not need an account.
Is the AEAT's free app really free?
Yes, but it is a minimal tool: it does not manage customers, collections, quotes or accounting, and it does not export to your accounting firm. It is free in money and expensive in time beyond a few invoices a month. Cofactu's free plan costs the same and has no such ceiling.
What happens if I do not implement VeriFactu in time?
Article 201 bis of the General Tax Law provides fines of up to €50,000 per financial year for whoever holds or uses non-compliant software. The deadlines are January 2027 for companies and July 2027 for the self-employed. The cost of not complying far exceeds that of any program.
Free plan with unlimited invoices, VeriFactu included, no card and no lock-in. Move up a plan when you need banking, tax returns or a team.
Check whether it obliges you, whether the AEAT's app is enough for you and how to bring in your data without retyping it.
