Fleet and driver management.
Nothing expires unannounced.
Cofactu stores each vehicle with its ITV, ATP, ADR and tachograph, and each driver with their documents; it warns you before anything expires and tells you what each truck costs.
Tractor units, trailers, rigid trucks and vans · maintenance by date or km · diesel and waiting time under Law 15/2009 · Logistics plan from €79/month, 30-day trial with no card.
See pricing ↗Five documents per truck.
With a date and its PDF.
For each vehicle you decide what applies and what does not, enter the expiry date and keep the PDF that proves it. Every change is logged, with who made it and why.
| Requirement | What you keep | Status you see |
|---|---|---|
| Technical data sheet | MMA (maximum authorised weight), payload and combination weight with its trailer | Up to date · Review it if the vehicle changes |
| ITV (roadworthiness test) | Expiry date and supporting PDF | Up to date · Due in 30 days · Expired |
| ATP / refrigeration | Expiry date and supporting PDF | Up to date · Due in 30 days · Expired |
| ADR approval | Expiry date and supporting PDF | Up to date · Due in 30 days · Expired |
| Tachograph inspection | Expiry date and supporting PDF | Up to date · Due in 30 days · Expired |
Cofactu reads the dates you declare; it does not decide exemptions or equivalences. For the legal calendar, see the ITV and tachograph pages below.
Five tabs.
One fleet.
Vehicles Rigid trucks, tractor units, semi-trailers, trailers, vans and buses, with their MMA, pallet spaces and volume. The MMA is used to cross-check the weight on the DeCA, and marking a vehicle as in the workshop, at the ITV or broken down makes planning warn you.
Drivers Your own staff and the drivers of the companies you subcontract to, with their NIF, phone number and carrier. The DeCA fills them in with one click, and the phone number opens their WhatsApp.
Maintenance Services, oil, tyres: every how many kilometres or months, and when it was last done. Urgent items come first, and booking the workshop marks the vehicle as unavailable on those days.
Tachograph You upload the download from the driver card or the vehicle unit, analyse driving and rest, and keep the original untouched. Cofactu reminds you of the next one: every 28 days for the card, every 90 for the vehicle.
Telematics If your vehicles run on Traccar, you link each device. Cofactu stores only the last position, deletes it within 24 hours and does not show it on the public tracking page.
Thirty days before, the ITV alert.
You choose: from 1 to 90 days, or none.
And one email a day with what is new.
Diesel and waiting time,
as the law says.
Diesel revision (art. 38): using the weekly price from the Boletín Petrolero, which Cofactu loads every Friday, it calculates ΔP = G × P × C / 100 according to the vehicle's MMA. It triggers when diesel moves by 5% or the lower threshold you agreed, rises and falls, and goes on the draft invoice on its own line.
Waiting time (art. 22): you record the wait at loading and unloading, and Cofactu counts what goes beyond the first hour, at twice the daily IPREM per hour or part-hour, up to ten hours a day, with 25% more on the second day and 50% on the third. If the wait was your fault, you exclude it.
What each truck costs.
And what it earns.
Assign insurance, workshop or leasing from a received invoice to the vehicle; Cofactu spreads it over days and adds the fuel and tolls of its jobs. With the mileage from maintenance, card or telematics, you get the cost per km. And in Profitability, the margin of each vehicle.
See Cofactu Transport →What the law asks for, on its own page.
Deadlines and rules are explained separately, with their free calculators.
- 01 ITV Calendar When the next ITV (roadworthiness test) is due for each truck, van or trailer.
- 02 Tachograph Downloads Who must have one, how often it is downloaded and how long the data is kept.
- 03 Analyser Free Reads a driver-card or vehicle download without creating an account.
- 04 Driving time Calculator Driving and rest times for the week, block by block.
- 05 Posting of drivers IMI Whether an international trip has to be declared in the IMI (EU posting system).
- 06 ATP Refrigerated ATP temperatures and reading the temperature recorder.
- 07 DeCA Free The electronic control document that carries the plate number and the driver.
- 08 Consignment note Free When a carta de porte is mandatory and how to issue it with its number.
Questions about
fleet and drivers
What people ask most before moving their fleet to Cofactu.
All of Cofactu Transport →What does Cofactu's fleet management include?
Vehicles with their file (technical data sheet, ITV, ATP, ADR and tachograph inspection), drivers, maintenance plans by date or by kilometres, the tachograph download archive, telematics with Traccar and the cost of each vehicle. It is part of the Logistics plan, from €79/month. The register of plates and drivers that the DeCA fills in is on every plan, including the free one. See pricing.
Does it warn me before the ITV and tachograph inspection expire?
Yes. With the expiry date of the ITV, ATP, ADR or tachograph inspection in the vehicle file, Cofactu alerts you in the app when 30 days remain, or the number you choose from 1 to 90, and sends one email a day with what is new. The Transport home page counts ITVs and tachograph inspections that are overdue or about to be. Tachograph downloads also trigger alerts: 28 days for the card and 90 for the vehicle unit.
Where are the driving licence, CAP and tachograph card stored?
On the employee record of your own driver, with their expiry date: Cofactu warns at 30, 15 and 7 days and on expiry. When you assign a job in planning, it compares the verified dates and absences with the job's schedule and tells you, without blocking your decision. It is a documentary reference: it does not prove the driver's legal entitlement to drive. For the drivers of a subcontractor you store name, NIF, phone number and carrier.
Does Cofactu download the tachograph from the truck?
It does not connect to the tachograph: you upload the download file from the driver card or the vehicle unit, up to 5 MiB. Cofactu analyses driving and rest and keeps the original as it is, with its fingerprint, for later reference. To read a one-off download without an account, there is the free tachograph analyser.
Does it calculate the fuel price revision and the waiting-time compensation?
Yes, per job and under Law 15/2009 (the Spanish road haulage contract law). The diesel price revision (art. 38) applies ΔP = G × P × C / 100 using the weekly price from the Boletín Petrolero (weekly oil bulletin), which Cofactu loads every Friday. It triggers when diesel moves by 5% or the lower threshold you agreed, rises and falls, and goes on its own line of the draft invoice. Waiting-time compensation (art. 22) counts waits of more than one hour: twice the daily IPREM (Spain's public income indicator) per hour or part-hour, €40 in 2026, up to ten hours a day. If the wait was the carrier's fault, you decide.
Can I see what each vehicle costs and earns?
Yes. Fleet costs adds up, per vehicle, the received invoices you assign to it (insurance, workshop, leasing), spread over days, plus the fuel and tolls of its jobs; with mileage readings it also gives the cost per km. Profitability groups jobs by vehicle and shows the margin after the cost of your own fleet. Fuel-card transactions are imported as CSV and matched against the supplier's invoice.
