You assign
From the service record you choose the supplier, enter the purchase price excluding VAT and the loading instructions, and attach the documents they must see. Cofactu creates a private link for them, with an expiry date.
Logistics Pro · transport Subcontracting
Try 30 days free Subcontracting
and settlements.
Cofactu assigns each service to a partner haulier with its purchase price, charges it to the client with their rate table and settles with the partner by period. What is left between the two figures is the service's margin.
This is the part of Cofactu Logistics for agencies and hauliers that subcontract. Jobs, rate tables and settlements come with Logistics Pro, €149 a month excluding VAT. Standstill, diesel revision, the grouped invoice and margin come from Logistics, €79 a month.
See the plansFrom the job to the partner's
invoice.
They reply
The haulier opens the link, sees the route, the date and the price, and accepts or rejects without creating an account. If their company uses Cofactu and you have invited it, the job arrives in its inbox: it assigns its driver and its truck and tells you about incidents.
You reconcile
Once the job is accepted, you link the invoice they send you, which you have already recorded under Expenses. Cofactu compares its taxable base with the accepted price, tells you if there is a difference and takes that cost to the service's margin.
If the partner cannot do it, you cancel and reassign: the previous link stops accepting replies and the service history is kept.
A rate table in versions,
with its rules.
Each rate table keeps versions with their validity dates: a draft is published and, when it no longer applies, withdrawn. Its rules charge a base price and surcharges for one specific client or for all, by origin and destination postcode, goods, weight, pallets and urgency, with a minimum and a maximum. The simulator calculates the price before you use it and, on the service, the rate table proposes the price.
| Item | How it is calculated |
|---|---|
| Base price | Fixed amount, per kilometre, per kilo or per pallet |
| Fuel, distance, return | Fixed amount, percentage, per kilometre, per kilo or per pallet |
| Urgent or same-day | Its own surcharge, only on non-standard services |
| Waiting | Per hour of waiting, with grace minutes that are not charged |
| Stops | Per stop |
| Tolls | Passed on as they are |
Rate tables set the sale price to the client. The purchase price from the partner is agreed on each job.
Settlements One settlement per partner
One settlement per partner
and per period.
You choose the supplier and the dates, and Cofactu shows you their accepted jobs for that period. Each line keeps the service number, the date and the purchase amount as they were when it was added.
Draft You add the partner's accepted jobs for that period, or remove them, and recalculate the total from the saved lines.
Under review The lines are locked while the period and the amounts are checked. To change them, go back to draft.
Approved You confirm how many jobs and for what amount. From here you match it against the partner's invoice.
Reconciled You link their received invoice from the same supplier, one not already in another settlement, and Cofactu compares its taxable base with the settlement's.
Paid When that invoice is recorded as paid under Expenses, you confirm the payment: the settlement copies the proof and the reconciled bank movement, if there is one. It does not create payments or accounting entries.
What the law lets you charge,
calculated on every service.
Law 15/2009 on the road transport contract recognises two amounts for the haulier that often go uncollected. Cofactu calculates them on the service record, adds them to the draft of its invoice when you ask, and, under Profitability, tells you how much is still pending.
| Standstill (art. 22) | Diesel revision (art. 38) | |
|---|---|---|
| When | The vehicle waits more than one hour, from the moment it is made available until loading or unloading ends, for reasons not attributable to the haulier. | Diesel varies by 5% or more between the week of the contract and the week of the transport, or by a lower threshold agreed in writing. In continuous transport, each invoicing period. |
| How much | Twice the daily IPREM (Spain's public benchmark index) per hour or fraction, not counting the first hour and up to ten hours a day; 25% more on the second day and 50% more from the third. If you agreed more, what was agreed. | ΔP = G × P × C / 100: diesel variation, agreed price of the service and fuel weight according to the vehicle's maximum mass. It goes up and down. |
| Where the data comes from | The hours the driver logs, which you can correct by hand. It deducts what the rate already charged as waiting. | The weekly price from the EU Weekly Oil Bulletin, which Cofactu loads every week. |
| On the invoice | Its own line, “Compensation for vehicle standstill (art. 22 Law 15/2009)”, when you add it to the draft. | Its own line, mandatory. If the invoice went out without it, Cofactu warns you so you can correct it with a corrective invoice for the difference. |
From the Logistics plan, €79 a month. General information; not advice.
Grouped invoice One invoice a month
One invoice a month
per shipper.
Under To invoice you filter by client and period, choose their completed services and a draft comes out with one line per service, up to one hundred. Those that cannot be invoiced yet, with no client or no proof of delivery, show with their reason instead of being hidden.
How the invoice comes out
What you charge minus
what you pay.
Under Profitability, each service shows its income, which is the taxable base of its invoice or, until there is one, the agreed price, and the costs allocated: fuel, tolls, per diems, partner and others. The partner's cost comes in when you link their invoice to the job.
The margin is treated as final once there is an invoice and you have reviewed the costs; until then Cofactu says what is missing. On a grouped invoice, the income is split across its services so it is not counted twice.
See Cofactu LogisticsSubcontracting starts
at Logistics Pro.
| Plan | What it includes | Price |
|---|---|---|
| Logistics | Services, deliveries, grouped invoice, margin per service, standstill and diesel revision. Includes SME. 3 users. | €79/month |
| Logistics Pro | Everything above, plus subcontracting, rate tables and partner settlements. 10 users. | €149/month |
| Logistics Plus | The same as Logistics Pro, with 25 users. | €249/month |
Monthly prices per company, excluding VAT. 30-day trial with no card. The manual DeCA stays free on every plan.
What goes with each job.
Cofactu Logistics01
The whole transport service: documents, driver, delivery, costs and invoice.
Electronic DeCA02
The control document that travels with the load. If your partner uses Cofactu, their truck's plate appears on the service's one.
Consignment note03
When the carta de porte is mandatory and how to issue it for free, with its number.
Freight forwarders04
Air and sea files, with their margin and their invoice.
Before assigning
your first service.
Questions from people who subcontract transport and want to charge and pay without spreadsheets.
See the plans →Which Cofactu plan do I need to subcontract transport?
Logistics Pro, €149 a month excluding VAT with 10 users, or Logistics Plus, €249 a month with 25. Both include subcontracting, rate tables and settlements. Logistics, €79 a month, already brings the grouped invoice, margin per service, standstill and diesel revision, but does not assign jobs to partners. You can try it for 30 days with no card.
Does my partner haulier have to use Cofactu?
No. They receive a private link and from it they see the job, with its documents, and accept or reject it without an account. If their company already uses Cofactu, invite it as a partner: with the same NIF (Spanish tax ID) you hold on its supplier record, the jobs reach its Collaborations inbox at no cost, and there it assigns driver and truck and raises incidents that reach you.
Can I have a different rate table for each client?
Yes. A rule can apply to one specific client or to all, and filter by origin and destination postcode, goods, weight, pallets and urgency. Each rate table works in versions with its validity dates, has a simulator and proposes the price on the service, which you accept. Rate tables are sales tables: what you pay the partner is agreed on each job.
What if the partner's invoice does not match what was agreed?
Cofactu compares the taxable base of their invoice with the accepted price of the job, or with the settlement total, and shows you the difference. You record the invoice under Expenses like any other: Cofactu does not create expenses or payments by itself. If you cancel a settlement, its jobs are freed for another one.
How does Cofactu calculate vehicle standstill compensation in Spain?
Under article 22 of Law 15/2009: if the vehicle waits more than one hour until loading or unloading ends, each hour or fraction is worth twice the daily IPREM, not counting the first hour and up to ten hours a day, with 25% more on the second day and 50% more from the third. With the 2026 IPREM of €20 a day, that is €40 an hour. If the wait was the haulier's fault, you mark it and it is not claimed.
Is the diesel price revision mandatory in Spain?
Yes: article 38 of Law 15/2009 requires it when diesel varies by 5% or more, or by the lower threshold agreed in writing, and it must be itemised on the invoice. Cofactu takes the weekly price from the EU Weekly Oil Bulletin, applies ΔP = G × P × C / 100 to each service and warns you about those invoiced without it.
