DeCA software for Spain.
Compare requirements and features.
The right software issues a document that is valid in an inspection: a native PDF with a QR, direct download without login and a copy ready before the truck leaves. Here is the list of what any program must meet, and how Cofactu does it, for free.
€0 · unlimited DeCAs · no card · no end date · requires a free account
Six requirements.
One by one.
The rule does not ask for a particular brand: it asks for a document with these properties. If a program fails any of them, the DeCA it generates may not be valid on the road.
| Requirement | What it means | In Cofactu |
|---|---|---|
| 01 Native PDF, 5 MB or less | The document is generated from structured data, not from a scan or a photo. It must weigh 5 MB or less and carry creation and modification date and time as metadata. | In CofactuGenerates the PDF from the service data and records creation and modification; it never uploads an image. |
| 02 QR with a unique https URL | Each document carries a QR pointing to an https address (TLS 1.2 or higher) from which the PDF downloads, valid at least until the service ends. | In CofactuEvery DeCA is issued with its QR and its unique https download URL. |
| 03 Download without logging in | In an inspection, the link must open the PDF immediately, with no login or intermediate steps. | In CofactuThe public URL downloads the PDF directly; it checks neither plan nor account. |
| 04 Copy for the driver | The haulier leaves with the document or its QR before starting the service. | In CofactuThe copy is ready before departure, to carry on a phone. |
| 05 All required data | Contractual shipper, actual carrier, origin, destination, goods, weight, vehicle and date. | In CofactuThe form gathers and checks those fields together before issuing. |
| 06 Kept for one year, with history | The contractual shipper and the actual carrier keep the file for at least one year. A correction does not delete the original: the evidence and its versions are kept. | In CofactuEach correction creates a new version with its own URL and QR; the original document does not disappear and both parties can download it. |
Issue a DeCA.
Or manage the transport.
Manual DeCA issuing is included in the Free plan. If you need services, operational planning, proof of delivery (POD), incidents, tracking and margin, Cofactu has Logistics plans. Service planning does not imply automatic route optimisation or the availability of every integration.
See Cofactu Logistics ↗- ExampleNo sign-up: see a PDF with a QR and fictitious data, not valid for transport.
- Free€0/month: an account with no card, unlimited DeCAs and a PDF with QR, no end date. Not a temporary trial or a monthly quota.
- Logistics€79/month (Pro: €149/month), excluding VAT, with a 30-day trial and no card: services, operational planning, deliveries, costs, bulk DeCA import and API. See the conditions of each plan.
Try it with a real document.
Create a DeCA for free and check for yourself that it meets the list: native PDF, QR and direct download. Nothing to install.
Try the DeCA generator → Already have a DeCA? Check whether it complies → Read the 2026 DeCA guide ↗
Choose without getting it wrong.
The questions worth settling before deciding which software to issue the DeCA with.
DeCA, CMR and e-CMR compared →Can I try the DeCA before subscribing?
Yes. Cofactu lets you issue manual DeCAs for free, with no document limit, on the Free plan. Create an account, with no card, fill in the transport data and check the PDF and its QR before subscribing to additional features.
What happens to the DeCA after the 30-day trial?
The 30-day trial applies to the paid plans. If you stay on the Free plan, you can keep issuing manual DeCAs without limit and without paying. Operational transport management and automation have their own conditions in the Logistics plans.
Can I see an example without signing up?
Yes. The DeCA example page lets you open a PDF with fictitious data, check its QR and compare a correction without creating an account. It is marked as a test document with no validity for transport. To issue your own documents you do need to register.
What software do I need for the electronic DeCA?
Any tool that produces a native PDF (not a scan) with a QR that opens a direct-download URL for the document without requiring a login, and that keeps the history. You do not need fleet management software: the DeCA is a control document, not a transport planning system.
Is the electronic DeCA paid?
Issuing it does not have to be. In Cofactu, manual DeCA issuing is unlimited on every plan, including the free one, with no card. Only operator features such as bulk import, grouped shipments or the API are paid.
Is any PDF I send by email valid?
No. A loose PDF does not comply: the document must be native, weigh 5 MB or less and carry a QR that opens a direct-download URL without login. A scan or a photo of the paper does not work as an electronic DeCA.
Do I need a TMS or a transport ERP to comply?
Not for the DeCA. The control document is satisfied by a tool that issues it in line with the rule. Cofactu offers free manual DeCA issuing. The Logistics plans add services, operational planning, deliveries, incidents and invoicing; you subscribe when you need to manage that operation.
Since when is the electronic DeCA mandatory in Spain?
Since 5 October 2026 for the transport operations subject to the obligation, under the eighth transitional provision of Law 9/2025. The Resolution of 5 June 2026 sets out its requirements. The driver may carry a printed copy with a QR of the electronically generated document.